Legal
Privacy Policy
Last updated: September 2026
1. Who We Are
Transparent Search Ltd is a specialist executive search firm registered in England and Wales (Company No. 17370214). We are the data controller for the personal information we collect through this website and in the course of our business activities. If you have any questions about this policy or how we handle your data, please contact us at julia.murphy@transparent-search.com.
2. What Information We Collect
We may collect and process the following categories of personal data: contact information you provide when reaching out to us (such as your name, email address, telephone number and job title); professional information relevant to executive search assignments (such as career history, qualifications and references); information you provide when enquiring about our services; and technical data collected automatically when you visit our website (such as your IP address, browser type and pages visited). As an executive search business, we may obtain professional information about potential candidates and business contacts from LinkedIn and other professional networking platforms, publicly available company websites and professional biographies, professional directories and industry sources, referrals and recommendations, and our existing professional network.
3. How We Use Your Information
We use your personal data to respond to your enquiries and communicate with you about our services; to carry out executive search assignments on behalf of our clients; to maintain our professional network and keep records of our business relationships; to improve our website and services; and to comply with our legal and regulatory obligations. We will only use your personal data for the purposes for which it was collected, or for compatible purposes.
4. Legal Basis for Processing
We process your personal data on the following legal bases: your consent, where you have provided it; the performance of a contract or steps taken at your request prior to entering into a contract; our legitimate interests in operating and developing our executive search business, where these are not overridden by your rights; and compliance with a legal obligation.
5. How We Share Your Information
We do not sell your personal data to third parties. We may share your information with clients and candidate organisations as part of an executive search assignment, with your knowledge; with trusted service providers who assist us in operating our business (such as IT and communications providers), who are bound by confidentiality obligations; and with regulatory authorities or law enforcement where required by law. We will discuss a specific opportunity with a candidate and obtain their agreement before formally representing them or sharing their CV or professional information with a client for that opportunity. We may use trusted third-party service providers to support the operation of our business, including CRM and recruitment database providers, website and hosting providers, email and communications services, and other business administration technology
6. International Transfers
As we operate across Europe and maintain global connections, your personal data may be transferred to and processed in countries outside the United Kingdom or European Economic Area. Where we make such transfers, we ensure appropriate safeguards are in place in accordance with applicable data protection law.
7. Data Retention
We retain personal information only for as long as reasonably necessary for the purposes for which it was collected. As executive search relationships may continue over a number of years, we may retain relevant professional information to maintain our relationship with you and contact you about future opportunities. We periodically review the information we hold and will delete, anonymise or update information when it is no longer reasonably required.
8. Your Rights
Under UK and EU data protection law, you have the right to access the personal data we hold about you; to request correction of inaccurate data; to request erasure of your data in certain circumstances; to object to or restrict our processing of your data; to data portability in certain circumstances; and to withdraw consent at any time where processing is based on consent. To exercise any of these rights, please contact us at julia.murphy@transparent-search.com. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.
9. Cookies and Website Analytics
Our website may use cookies and similar technologies to improve your browsing experience and to understand how visitors use our site. You can control cookie settings through your browser. We do not use cookies for advertising or tracking purposes beyond basic analytics.
10. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. We will post the updated policy on this page with a revised date. We encourage you to review this policy periodically.
11. Contact Us
If you have any questions, concerns or requests regarding this Privacy Policy or our data practices, please contact us at: julia.murphy@transparent-search.com or by writing to Transparent Search Ltd, registered in England and Wales.